Keep your Information safe in your Computer & Mobile, Lesson 28

Data is classified into - Confidential or Proprietary

Examples
Business Policies and Procedures.
Business partner information not covered by a restrictive confidentiality agreement.
Internal organizational charts.
Audit planning documents.

Care Required
Data must be protected to prevent loss, theft, unauthorized access, and unauthorized disclosure.
Data must be protected by a confidentiality agreement with a Third Party before access is provided to the latter.
Proprietary data must be stored in a closed physical location (e.g., filing cabinet, office, warehouse, or department where controls are in place to prevent disclosure) when not in use.
Data must not be posted on any public website.
Data must be destroyed when no longer needed, subject to the Group Data Retention Policy. Destruction of data can be in any of the following ways:
 -Hard copies of documents containing confidential or proprietary information must be destroyed by shredding them or another approved process that destroys the data beyond recognition or reconstruction. Electronic storage media containing classified information must be appropriately sanitized by degaussing and physically destroying same.
Deleting files or re‐formatting media containing data in electronic format is NOT an acceptable method of destroying confidential or proprietary data.


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